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Eastern Wyoming College Notification of Rights under FERPA for Postsecondary Institutions & Directory Information

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

• The right to inspect and review the student's education records within 45 days of the day EWC receives a request for access.

Students should submit to the Registrar/Dean of Students, Dean of Students, or other appropriate official, written requests that identify the record(s) they wish to inspect. The EWC official will make arrangements for access and notify the student of the time and place where the records may be inspected.

• The right to request the amendment of the student's education records that the student believes are inaccurate or misleading.

Students may ask EWC to amend a record that they believe is inaccurate or misleading. They should write the EWC official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If EWC decides not to amend the record as requested by the student the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

• The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by EWC in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, EWC discloses education records with consent to officials of another school in which a student seeks or intends to enroll.

• The right to file a complaint with the U.S. Department of Education concerning alleged failures by Eastern Wyoming College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

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Directory Information

The following items are considered directory information and may be disclosed by the college in response to inquiries concerning individual students, whether the inquiries are in person, in writing, or over the telephone.

• Name
• Affirmation of whether currently enrolled
• Major field of study
• Dates of enrollment/class
• Full or part-time status
• Degrees received
• Honors received
• Local address and phone number
• Home address (permanent) and phone number
• Participation in officially recognized activities and sports
• Weight and height of members of athletic teams
• Date and place of birth
• Previous institutions attended

Students must submit written notification to the Records Office within ten (10) days of the beginning of the semester of first enrollment if they wish the personal directory information about them withheld during the current academic year. Similar notification is required for each subsequent academic year.

The student is hereby notified of these rights and a copy of the “Privacy Rights of Parents and Students" that pertain to Eastern Wyoming College may be obtained in the office of the Dean of Students.