Mid-semester deficiency letters are mailed to students whose work in any course is less than satisfactory. The purpose of these letters is to call attention to the progress of each student at a point in the term which permits enough time for improvement. Students who receive deficient grades (all grades below C) should confer with the instructors and their advisor for recommendations and suggestions as to how their work can be improved.
Semester grade reports are prepared immediately following the close of each semester. Grades will be available on LancerNet. which can be accessed on the Internet at ewc.wy.edu after the close of the semester. A transcript may be obtained through a written request if access to LancerNet is not available to the student.
Final Examinations
The last week of the semester is set aside for study and final examinations. Where possible, college-sponsored activities will not be scheduled during the final examination period. No final exams will be rescheduled to accomodate travel arrangements.
Grade System
It is the policy of the college that the value of the student's work is not determined wholly by what he/she may know upon examination. His/her work is marked by grades determined by daily application and results as well as by periodic examination.
The student's performance is evaluated according to the following system of grades:
Grade |
Point Value |
Definition |
|---|---|---|
| A | 4.0 | Exceptional |
| B | 3.0 | Very Good |
| C | 2.0 | Average or Acceptable |
| D | 1.0 | Poor |
| F | 0.0 | Failure (Assigned as a grade for inadequate performance, nonattendance, or abandonment of classes) |
| X | 0.0 | A student who is unable to complete the course work required in any designated course may receive an incomplete grade of X with an agreement between the student and instructor of the course. Such agreement(s) must be in the form of a "contract" between said instructor and student outlining the course work and time designated for such course work to be finished. These contract forms must be submitted to the appropriate division chairperson, or to the office of the Associate Dean of Instruction for off-campus classes. The completion date designated by an instructor may not exceed one academic semester. If the course work is not completed or graded within one year, the grade of X will revert to a grade of IW. |
| W | 0.0 | Withdrawal |
| IW | 0.0 | Institutional Withdrawal |
| IP | 0.0 | In Progress. The IP grade notation is used for those courses which are still in progress beyond the scheduled end of the term. It is not considered a grade as such, but rather an indicator of a course in progress and, therefore, is not included in the semester summary of grade points or hours completed. The temporary notation of IP is assigned for each student enrolled in the course until a permanent grade is issued by the instructor. If the course is not completed or graded within one year, the grade of IP will revert to a grade of IW. |
| S/U | 0.0 | Satisfactory and Unsatisfactory. The grade of S is interpreted as a grade of C or above and the grade of U is interpreted as a grade below C. S/U grades are intended primarily for on-the-job training courses, in addition to credit through institutional challenge examinations, credit through the College Level Examination Program (CLEP), credit by Advanced Placement Examinations, DANTES, and courses which are offered for S/U grade only. Students should be aware that while credit may be awarded through such exams for Eastern Wyoming College requirements, not all institutions will transfer credit earned through these methods. Neither the S nor U grade carries grade points and neither will be included in the calculation of grade point average. Both S and U grades will count as hours attempted and S grades will count as hours earned. Once issued, an S grade cannot be converted to a letter grade. |
| AU | 0.0 | Audit. Students must signify at the time of registration whether or not they are taking courses for audit. There will be no opportunity to change this decision after enrollment. |
| For financial aid purposes, grades of F, X, W, IW, IP, U, and Audit do not count toward successful completion of classes. | ||
Grade Point Average
A grade point average (GPA) represents a weighing of all applicable credit hours and grades. For purposes of calculating the grade point average, grades are assigned the following point values: A=4, B=3, C=2, D=1, F=0. Courses in which a grade of IW, IP, X, W, S, U, or AU is assigned are not used in calculating the grade point average. A student's grade point average is derived by the following process. First the point value of the grades the student earned in each course is multiplied by the number of credit hours for that course. The products (credit hours multiplied by point value) for all the student's applicable courses are added together, and the total is divided by the number of applicable credit hours attempted. The result is the student's grade point average.
For example, a student carrying 16 credit hours earned the following grades:
| Class List |  |
Grade | ||
|---|---|---|---|---|
| 3 hour course | A | |
4.0 | |
| 3 hour course | C | 2.0 | ||
| 4 hour course | B | 3.0 | ||
| 4 hour course | A | 4.0 | ||
| 2 hour course | B | 3.0 | ||
The computation for the grade point average is as follows:
| Hours | x | Grade | = | Points |
|---|---|---|---|---|
| 3 hour course | 4.0 | 12 | ||
| 3 hour course | 2.0 | 6 | ||
| 4 hour course | 3.0 | 12 | ||
| 4 hour course | 4.0 | 16 | ||
| 2 hour course | 3.0 | 6 | ||
| 16 Hours | Totals | 52 Points | ||
52 points divided by 16 hours = 3.25 grade point average (GPA)
- Term Grade Point Average
- The sum of all grade points earned in a term divided by all applicable credits attempted.
- Cumulative Grade Point Average
- The sum of all grade points earned at the college divided by all applicable credits attempted at the college. Only the credit and grade points earned in the course or last attempt of a repeated course are used in calculating the grade point average. Students changing their programs of study may submit a petition to the Dean of Students to exclude courses which would not be applicable to any of the graduation requirements (other than total hours) in the curriculum in which the student is a candidate for graduation.
