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Registration Procedures

Individual students select and develop programs of study for a given semester under the direction of an assigned faculty advisor.

The registration procedure observes the college's rules, while providing efficient service to students. Procedures are constantly under review and changes are made as necessitated by enrollment increases and as permitted by developments in the processing of records.

Instructions are issued at each enrollment which consist of the following steps:

  1. Planning program of study with assigned advisor
  2. Completing registration materials
  3. Having enrollment materials checked and approved by advisor
  4. Assessment and payment of fees

All information requested during enrollment is vital and important to the student and to the college. Students must supply all information requested, accurately and completely, according to instructions. If address, legal name, field of study, advisor, telephone number, car registration, or other such information changes after enrollment, the student should inform the office of the Dean of Students immediately. Falsification of records may result in suspension from classes.

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Change of Registration (Drop/Add)

Students desiring to drop or add courses after registering initiate the procedure by obtaining the necessary form from the Records Office. After the student completes the form, "Student's Request for Change of Registration," and secures the proper signatures, the form is returned to the same office where the action is completed.

The following schedule applies to students adding and/or dropping classes:

  • No entry is made on the student's permanent academic record of classes dropped prior to the last day for late registration.
  • No classes may be added or dropped after the last day for late registration, without the approval of Financial Aid, the advisor, and the instructor.

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Advisors

When students enroll at Eastern Wyoming College, they are assigned to an advisor who aids them in planning their program of study, in selecting educational and vocational objectives, and in making personal adjustment to college life.

All degree-seeking students are required to take placement exams in English, math, and reading prior to the first day of classes to aid in proper class placement and to maximize academic success.

Non-degree seeking students may be required to take the placement exams prior to enrolling in certain English and math courses. It is important for all college students to possess or acquire the math, reading, and English skills necessary for their program of study.

Usually, advisors are assigned at the time the placement exams are taken. The student and advisor then receive copies of the placement exam results to use in making decisions about program selection and course enrollment. Advisors are to be consulted whenever the student registers for classes, drops or adds classes, receives a deficiency notice, or when the student begins to make graduation/transfer plans. Advisors are important and students are urged to confer regularly with them. To change advisors the student must contact the Dean of Students in the Student Services Office.

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Change of Curriculum or Advisor

Students who wish to change their curriculum should contact the Dean of Students whose approval is required before action is initiated. Curriculum changes can be made only at the beginning of a semester.

The Dean of Student Services should be contacted if a change of advisor is desired.

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Credits

Credits are computed in semester hours. A credit hour comprises work through one semester and normally requires an average of three hours of effort per week. Classes with laboratory components require more contact time. These three hours may be occupied with lectures, recitations, laboratory work, reports, or assignments outside of the classroom.

The amount of credit for any course is governed by the catalog statement. Allowance for more or less credit than is listed in the current catalog will not be allowed.

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Credit Hour Load

An average of 15 or 16 hours of work each semester is considered a normal load. The maximum credit load is 18 hours.  Students must have approval of the Dean of Instruction to exceed this maximum.

Only students of marked ability, whose grades average B or above, should enroll for more than the average number of hours. Students registering more than one week late may be restricted in the number of hours for which they can enroll. Students engaged in outside employment requiring an excessive amount of the student's time may be restricted in the number of credit hours for which they may enroll. Restrictions in each case will be determined by the student's advisor and the Dean of Instruction.

Certain programs outlined under the Programs of Instruction section of this catalog will identify a semester totaling 19 hours or more. Students should work with their advisors to determine the best way to accomplish the completion of all the program requirements. For some students it may be best to extend their academic planning to include an additional summer session or semester in order to successfully complete a particular program.

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Institutional Challenge Exams

Institutional Challenge examinations are available for some courses. Students showing proficiency by passing challenge examinations can be given credit up through the level of demonstrated proficiency. For details about challenge exam availability, the student should contact the appropriate division chair. Grades of S and U are given in all institutional challenge exams. Such credit is not included in a student's grade point average (GPA). The grade of S would be equivalent to C or better. Entries will be made on the student’s transcript only if the grade of S is obtained and only if the student enrolls at the college in a degree program. Students should be aware that while credit may be awarded through such exams for Eastern Wyoming College requirements, not all institutions will accept transfer credit earned through these methods. A fee of $10.00 will be assessed for each examination.

A fee of $10.00 will be assessed for each examination.

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Advanced Placement Examination

Students showing proficiency by passing examinations such as College Entrance Examination Board Advanced Placement Program (CEEB-APP) or American College Testing--Proficiency Examination Program (ACT-PEP), may earn EWC college credit for demonstrated proficiency to a maximum of 16 semester credit hours.

Grades of S and U are given in all examinations. Credit by advanced placement examination is not included in the student's grade average; however, it is included in the hours earned toward graduation. The grade of S is the equivalent of C or better (APP score of 4 or 5). Entry on the student's transcript for credit by examination is made only if a grade of S is obtained, and is noted as a grade obtained by examination. Students should be aware that while credit may be awarded through exams for Eastern Wyoming College requirements, not all institutions will transfer credit earned through these methods.

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Independent Study

Independent study is available to those students who have demonstrated the self-discipline to study successfully with a minimum of structure and formal direction from an instructor. It is designed, then, for use in exceptional circumstances and is not used routinely.

A student must work out a plan for independent study with his/her advisor and the faculty member who will supervise the work. The plan will be submitted to the appropriate Division Chair for approval.  Independent study is subject to the same academic calendar as regularly scheduled course work, and is to be completed during the term.

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Challenges to the Record

See EWC Notification of Rights Under FERPA for Postsecondary Institutions.

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Reading Requirement

The reading requirement applies to students seeking degrees or certificates, or students enrolled in 12 or more hours whose placement scores indicate the necessity for a reading course. If the placement exam indicates a reading course is necessary, the student must successfully complete a reading course with a grade of "C" or better to satisfy the reading requirement. The course must be taken within the first two semesters.

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Exit Assessment

All candidates for Associates of Arts or Associate of Science degrees are required to participate in a final assessment prior to graduation. Colleges call this an "Exit Assessment" or an "Outcomes Assessment." One portion of the process targets the specific program of study and the other portion targets selected general education skills typically attained in college and will include reading, writing, mathematics, science reasoning, critical thinking, and information literacy. All candidates for Associate of Applied Science degrees and Certificates are also required to participate in a final assessment prior to graduation. While the specific assessment method varies depending on degree and program, one portion will target the general education skills of reading, math, and writing. The exit assessment process will help students validate academic proficiency, identify broad academic strengths and weaknesses and plan educational choices more effectively. The results of the assessment process will also serve to evaluate Eastern Wyoming College's effectiveness in specific program training and overall general education preparation and provide information that can be used for improvement. A summary of the results from EWC outcomes assessment activities is available on the website (ewc.wy.edu) under Administration, Institutional Research Department.

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Honor Roll

Students who achieve high scholastic grades are honored by being placed either on the President’s Honor Roll or the Dean’s Honor Roll. To be considered for the honor rolls, the student must carry a credit load of 12 semester hours and must receive letter grades of A, B, C, D, F, or S/U. The student can receive no semester grades of X (Incomplete) or IP (In Progress) for honor roll purposes. In addition to the above criteria, the student must achieve a 4.00 grade point average for the President’s Honor Roll and a 3.50 for the Dean’s Honor Roll. The Associate Dean’s Part-time Student Honor Roll honors students who are enrolled in at least six credit hours, but less than twelve, and who have a GPA of at least a 3.50.

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Graduation

The college holds one annual commencement in May. Although attendance is optional, all December, May, and summer candidates are encouraged to participate in the ceremony.

Students are required to file a graduation application with the office of the Dean of Students. The $10.00 graduation fee graduate.is currently paid by the EWC Student Senate Fee Allocation Committee.

Students who have an incomplete and plan to graduate have one semester or the summer session (whichever comes first) in which to finish the incomplete. If they do not finish the incomplete the graduation date moves to the semester in which they finish the incomplete.

A student who graduates "With Distinction" has met and exceeded most measures of academic success. With a cumulative grade point at or above 3.5 on a 4 point scale, this student is a model of dedication and perseverance.

A student who graduates "With High Distinction" has met, and exemplifies, the highest standards of academic rigor and scholarship. With a cumulative grade point at or above 3.75 on a 4 point scale, this student sets the standard of performance that all strong students attempt to emulate.

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Student Classification

Student classification is based on the number of semester credit hours earned.

Freshmen
Less than 30 semester hours
Sophomores
30 semester hours or more, or students with degrees
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