Job Title: Families Becoming Independent (FBI) Coordinator
Department: Academic Services
Primary Location: Torrington, WY
Position Number: 993
Job Summary: The FBI Coordinator is a 12-month, full-time (40 hours weekly), benefitted, exempt, C41 position located at the Torrington Campus. The position is tasked to lead, direct, and manage all facets of the College’s grant-funded FBI and Temporary Assistance for Needy Families (TANF) Programs. Primary duties include develop and implement goals, services, and activities to fulfill program objectives; determine the resources to create plans that meet those objectives; and, monitor/execute assigned budget while submitting reports and providing program updates and evaluations. The FBI Coordinator is assigned to Academic Services and works for, and very closely with, the College’s Workforce Development position. The FBI Coordinator supports EWC operations at both campus locations (Torrington and Douglas) and across its entire six-county Service Area. The FBI Coordinator is responsible for providing strong personal leadership, and competent and energetic program management skills to meet EWC’s commitment to student learning and success.
- The FBI Coordinator reports to the Workforce Development/Community Education Associate Director. The second level supervisor is the Academic Services Vice President.
- The FBI Coordinator does not supervise any full-time, benefitted employees.
Education and Experience Requirements:
- Bachelor’s degree in Management, Business, Education or position related field from an accredited college or university
- One year experience in program management
- Recent experience, confidence, and skills to deliver effective/engaging small group presentations
- Ability to work independently and as part of teams
- Excellent interpersonal skills to engage wide variety of stake-holders and diverse student population
- Strong record keeping and organizational acumen
- Good written and verbal communication skills
- Current and valid state-issued Driver License
- Earned Master’s degree
- One year experience managing federally funded grant program(s)
- Three years’ experience in program management
- Proficiency in Microsoft suite of applications (Excel, Word, Outlook, Power Point)
(to perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions – this position is EXEMPT, i.e., not eligible for compensatory or overtime pay provisions of the FLSA. This listing of essential duties is not all-inclusive, but representative, other duties may be assigned).
- Coordinate, develop, and implement assigned program goals, support services, activities, and/or other applicable initiatives; conduct program planning as necessary.
- Develop and implement program plans, evaluate program performance, and troubleshoot program plans and implement solutions.
- Implement and monitor compliance with approved program policies, procedures, and processes from the federal, state, and local levels.
- Perform Case Management of enrolled program students; provide inputs and encouragement to help ensure student academic and program success.
- Research and analyze a variety of complex data and information; summarize findings in written and verbal reports.
- Conduct effective small-group Orientations and presentations for new program students.
- Prepare, review, interpret, and analyze a variety of information, data, records, business correspondence, invoices, press releases, and/or reports; make recommendations based-on findings.
- Develop and maintain internal and external relationships; participate in a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other information.
- Promote and market program classes (e.g. CDL and CNA) across the College’s entire Service Area
- Represent assigned programs and work section on committees, advocacy groups, and/or other duty or college related initiatives.
- Prepare, monitor, and execute program annual budgets to include cost estimates, expenditure recommendations, and writing/submitting monthly, quarterly and final reports.
- Prepare and submit reimbursement vouchers or invoices as necessary.
- May supervise part-time staff or student workers to prioritize and assign work, provide performance feedback, ensure satisfactory training, enforce policies and procedures, maintain a healthy and safe work environment, and make hiring, termination, disciplinary recommendations.
- Perform all other duties of a similar nature or level as assigned.
(These are tasks that are marginal, or incidental to the completion of the essential function, or those functions that could be performed by other employees).
- Moving and carrying equipment and supplies
- Operating office equipment to include presentation devices
- Delivering hard-copy, printed reports
- Aiding assigned section and department co-workers as tasked
- Participating in College functions as applicable/assigned
Knowledge, Skills, and Abilities:
(These are the requirements for an employee who is capable of performing the full range of essential functions of the position).
- Knowledge of…..
- Administrative program coordination principles, practices, and techniques
- Program planning principles
- Research methods
- Budgeting principles
- Troubleshooting and solving administrative program issues
- Supervisory principles and practices
- Skill and Ability in……
- Planning, coordinating, and implementing administrative program components and activities
- Analyzing processes and making recommendations for improvement
- Researching, analyzing, and applying relevant information to the development of work section programs and processes
- Ensuring compliance with applicable internal and/or external program requirements
- Preparing a variety of reports and correspondence
- Monitoring and maintaining an administrative program budget
- Troubleshooting and solving program issues
- Implementing detailed record keeping
- Monitoring and assess the effectiveness of program partners, instructors, and staff
- Prioritizing and assigning work
- Communicating (orally and in writing) information, data, and opinions to inform, influence, and/or persuade a wide variety of individuals and audiences
- Facilitating small groups
- Effective interpersonal communications and interaction with co-workers, supervisor, and the general public to exchange or convey data and to receive work direction
(The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).
- Some travel within the six-county Service Area or the state for regular meetings and industry-related conferences
- Moving or carrying equipment, furniture, reports, and supplies
- Reach, stand, walk, finger, grasp, feel, talk, listen/hear, see and repetitive motions of these
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, to include one’s self
- Sitting most of the time; walking and standing required only occasionally
- Maintain a broad, future-oriented, student-centric, institutional perspective when performing assigned tasks and making decisions