Policy Title:  Emergency Notification or Issuance of a Campus Timely Warning Notice

Policy Number:  2.11

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Purpose:

In the event of a substantiated serious safety concern, either on college property or in the near vicinity of the campus, numerous and diligent efforts are made to advise members of the campus community. The College takes its duty seriously to inform students and campus community members of threatening situations and how they can best protect themselves from harm. As a result, information related to crime – related and other potentially threatening situations is provided in an accurate and timely fashion. The President, Vice President of Student and Academic Services or the Director of College Relations will release information, which can be used by students and other College community members to reduce their chances of becoming victims. These notices will be issued as a means of a “Campus Timely Warning Notice” or an “Emergency Notification”.

The issuing of a timely warning notice must be decided on a case-by-case basis in light of all of the facts surrounding an incident or crime, including factors such as the nature of the incident or crime, the continuing danger to the campus community and the possible risk of compromising law enforcement efforts. The decision to issue a Campus Timely Warning Notice or an Emergency Notification is made in coordination and consultation by at least two of the following personnel from the Decision Team. In an extreme emergency, the notification process will be implemented at the sole discretion of the President, Vice President of Student and Academic Services or the Director of College Relations.

The Decision Team includes:

  • President
  • Vice President of Student and Academic Services
  • Vice President of Administrative Services
  • Vice President of Student and Academic Services
  • Director of College Relations
  • Vice President of Douglas Campus
  • Chairman of the Board of Trustees
  • Campus Resource Officer

This information will be disseminated to the campus community members via a variety of mechanisms or mediums. Eastern Wyoming College will use one or more of the following means depending on the nature of the incident:

  • Civic Ready System
  • Electronic Mail Messaging
  • Public Announcements and Social Media
  • Posting and Digital Signage
  • Other methods deemed necessary

 

Original Adoption Date:  10/10/17           

Revision Date(s):  7/14/20

Date reviewed, no change: