Policies and Administrative Regulations

The Eastern Wyoming Board of Trustees views policy development as a key responsibility. The Board is empowered to adopt policies mandated or permitted by law, related to accreditation standards, or deemed essential for the College’s effective and efficient operation. Board policies reflect the Board’s intentions on specific issues within its authority.

Administrative Regulations detail how Board policies are to be implemented and are managed by the College President. The Board retains the authority to mandate revisions to Administrative Regulations if they are found to be inconsistent with the Board’s policies.

Any codified policy can be proposed, adopted, amended, or repealed at any Board meeting by a majority vote of the members present. Policy changes will be presented at two consecutive meetings: the First reading and the Final reading with a recommendation for action. Typically, no decision will be made on a policy at its initial presentation to the Board.

Public Notice

Below is Policy 2.13 Weapons. It is out for 45 day comment as it was approved last night at the Board of Trustees meeting. This was an emergency approval, as to be compliant with federal law changes regarding the Wyoming Repeal Gun Free Zones Act effective July 1. If you would like to comment, please send your comments to Sunny Edwards at sedwards@ewc.wy.edu and cc: Dr. Hawes at jhawes@ewc.wy.edu by July 26, 2025.

 

EWC Board Policies and Administrative Regulations

Eastern Wyoming College’s Policy and Administrative Rules provide the college community with a written record of Board of Trustee policies and administrative rules.

1.0 Board of Trustees Governance and Operations

Policy Title 1.1: College Board Purpose and Operations

Policy Title 1.2: College Board Meeting

Policy Title 1.3: Election and Duties of the Board

Policy Title 1.4: Contracting Authority Policy

Policy Title 1.5: Deposit and Payment of College Funds Policy

Policy Title 1.6: Audit of College Funds

Policy Title 1.7: Complaint or Formal Grievance Policy

Policy Title 1.8: Adoption of Administrative Regulations

Policy Title 1.9: Annual Review of Strategic Plan

Policy Title 1.10: Chain of Command

Policy Title 1.11: Governance Structure

Policy Title 1.12: Minimum Fund Balance

2.0 College Administration

Policy Title 2.0: Committee Policy

Policy Title 2.1: Campus Crime and Security

Policy Title 2.2: Crisis Management Policy

Policy Title 2.3: Serious Infectious Illness

Policy Title 2.4: Fundraising Guidelines

Policy Title 2.5: Acceptance of Gifts by Eastern Wyoming College and EWC Foundation

Policy Title 2.6: Facility Naming

Policy Title 2.7: Institutional Review Board

Policy Title 2.8: External Communications

Policy Title 2.9: Advertising

Policy Title 2.10: Commercial Printing

Policy Title 2.11: Emergency Notification or Issuance of a Campus Timely Warning Notice

Policy Title 2.12: Social Media Policy

Policy Title 2.13: Weapons

Policy Title 2.14: Exceptions to the No Alcohol Use on Campus Policy

Policy Title 2.15: College Budget

Policy Title 2.16: Records Management and Retention

Policy Title 2.17: Teach Out Arrangements

Policy Title 2.18: Alcohol and Controlled Substance Free Campus

3.0 Personnel

Policy Title 3.0: Equal Employment Opportunity Statement

Policy Title 3.1: Nondiscrimination on Basis of Disability

Policy Title 3.2 Appointment of Faculty and Staff

Policy Title 3.3: Continuing Contract/Tenure

Policy Title 3.4: Emeritus and Honored Retiree Status

Policy Title 3.5: Employment

Policy Title 3.6: Public Service Leave

Policy Title 3.7: Leave of Absence Without Pay

Policy Title 3.8: Professional Growth and Development

Policy Title 3.9: Compensation

Policy Title 3.10: Employee Code of Ethics

Policy Title 3.11: Safety

Policy Title 3.12: Sexual Harassment

Policy Title 3.13: Travel

Policy Title 3.14: Compliance with Federal and State Laws and Regulations

Policy Title 3.15: Health/Wellness Leave

Policy Title 3.16: Insurance/Retirement Benefits Package

Policy Title 3.17: Payroll Deductions

Policy Title 3.18: Personnel File Policy

Policy Title 3.19: Reduction in Force

Policy Title 3.20: Paid Leave

Policy Title 3.21: Contract Policy

Policy Title 3.22: Evaluation

Policy Title 3.23: Whistleblower Policy

Policy Title 3.24: Employee Performance, Coaching, and Discipline

Policy Title 3.25: Mandatory Events

Policy Title 3.26: Faculty Resignations

Appendix

4.0 Instruction and Supportive Services

Policy Title 4.0: Faculty Rights and Responsibilities

Policy Title 4.1: Academic Program Compliance

Policy Title 4.2: Academic Support

Policy Title 4.3: Credit Hour

Policy Title 4.4: Transfer Credit

Policy Title 4.5: Academic Calendar Development

Policy Title 4.6: Assessment of Student Learning-Curricular and Co-Curricular

5.0 Students

Policy Title 5.0: Admission 

Policy Title 5.1: Financial Aid and Scholarships

Policy Title 5.2: Withdrawal from Individual Classes and College

Policy Title 5.3: Institutional Withdrawal

Policy Title 5.4: Credit Classes for Senior Citizens

Policy Title 5.5: Faculty Research Involving Student Records

Policy Title 5.6: Financial Holds

Policy Title 5.7: Family Educational Rights and Privacy Act

Policy Title 5.8: Class Attendance Policy

Policy Title 5.9: Admission of International Students

Policy Title 5.10: Student Classification and Residence Requirements

Policy Title 5.11: High School Student Tuition Policy

Policy Title 5.12: Student Code of Conduct

Policy Title 5.13: Student Grievance and Student Complaint Policy

Policy Title 5.14: Reasonable Accommodations for Students with Disabilities

Policy Title 5.15: Residence Hall Housing

Policy Title: 5.16: Student Bill of Rights

6.0 Business Services

Policy Title 6.0: Purchasing

Policy Title 6.1: Contracts and Agreements

Policy Title 6.2: Payment to Foreign Vendors

Policy Title 6.3: Use of College Facilities

Policy Title 6.4: Collection of Debts

Policy Title 6.5: Grant Application Submittal Policy

Policy Title 6.6: Use of College Resources and Equipment

Policy Title 6.7: Vehicle Use Policy

Policy Title 6.8: Procurement Card Policy

Policy Title 6.9: Investment Policy

Policy Title 6.10: Information Security Program Policy

Policy Title 6.11: Animals or Pets on Campus Policy

Policy Title 6.12: Animal Care Policy

Policy Title 6.13: Requests for Public Information

Policy Title 6.14: Course Fee

7.0 Information Technology

Policy Title 7.0: Information Security

Policy Title 7.1: Graham Leach Bliley Act (GLBA)

Policy Title 7.2: Accessibility

Policy Title 7.3: Acceptable Use

Policy Title 7.4: Visitor – Use of Institutional Resources

Policy Title 7.5: Security Awareness Training

Policy Title 7.6: Electronic Communications

Policy Title 7.7: Emergency Notification

Policy Title 7.8: Enforcement

8.0 Governing Discrimination, Sexual Misconduct and Retaliation

Policy Number: 8.0: Policy Governing Discrimination Sexual Misconduct and Retaliation