Policy Title:  Use of College Facilities

Policy Number:  6.3

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Purpose: Eastern Wyoming College encourages the use of its Torrington and Douglas facilities for meetings and events in their six-county service area to the fullest extent possible by organizations and individuals outside of college daily activities. The primary use of college facilities and equipment is for Eastern Wyoming College’s academic, program, operational, and foundation activities.    However, recognizing the responsibility to the taxpayers that these facilities are intended primarily for educational purposes, and to ensure that the facilities are used and enjoyed in such a manner as to prolong the life of college property, this policy will be administered according to the associated Administrative Regulation Titles.

The policy of Eastern Wyoming College is to ensure the following:

  1. College facilities and equipment are not used for commercial enterprise. Using college facilities for commercial enterprise is a misappropriation of public resources and unfair competition with local businesses.
  2. The College may deny the use of facilities or equipment because the use is deemed not in the best interest of the College, goes against public standards, or creates an excessive liability.
  3. Fees are assigned to ensure extenuating costs are covered.
  4. College facilities and equipment are used responsibly to ensure the protection of public assets.
  5. Any group or organization that violates the terms of this policy or the College Facilities Contract shall be prohibited from any future use of the College’s facilities or equipment, except upon prior approval of the Vice President of Administrative Services.

Liability Insurance.  An insurance policy that protects the insured from the risk of liabilities imposed by lawsuits and other similar claims.  All non-college groups that meet either of the following criteria must provide proof of organizational, general liability insurance for a minimum of $1,000,000 that names Eastern Wyoming College, its trustees, officers, employees, and assigns as the insured or additional insured under the policy:

  1. An activity on the University Risk Management and Insurance Association’s Tenants and Users Liability Insurance Policy (TULIP) Hazard Class 3 list.
  2. An activity with 35 or more people

The College reserves the right to require additional types of insurance coverage or liability insurance coverage greater than $1,000,000 if we deem the activity warrants greater prudence. Non -college groups will not be allowed to hold an activity on cam pus that is on the TULIP Exclusion list.

Government users that are exempt from indemnification requirements under Wyoming Public Law must provide a letter of liability coverage under the state policy.

 

Original Adoption Date: 10/14/97

Revision Date(s): 11/ 8/ 05 (RF) (RF), 2/11/14, 6/14/16, 11/14/17

Date reviewed, no change: