Administrative Regulation Title:   Budget Advisory Committee (BAC)

Regulation Number:   2.0.13

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The Budget Advisory Committee is an advisory body to the Vice President of Administrative Services, President, and other EWC officers. The intention is to provide a forum for budget discussion and input, with the objective of sharing all budget information with identified constituencies.

Charge:

The Committee’s responsibilities include the review and recommendations regarding college- wide processes related to budget development, which may have a major impact on site operations or allocations. Committee discussions or review may include the following during any budget year:

  1. Review and evaluation of current, projected or proposed Federal, State and local funding proposals affecting Eastern Wyoming College and the related financial impact on the College.
  2. Review of EWC budgetary policies, administrative procedures, allocation model formulas and guidelines across the college and alignment to the EWC Strategic Plan.
  3. Review various income streams, including general fund, tuition and fees, auxiliaries, and grant sources.
  4. Review and make recommendations regarding college-wide budget assumptions (revenues, allocations, COLA and growth) to the Vice President of Administrative Services, President, and other EWC officers.
  5. Promote budget awareness, communicate budget issues and assist in budget and finance training activities college-wide.

Operation:

All members are responsible for making regular reports to their respective departments or organizations. The administrators responsible for Board Policy recommendations that come from the standing committees will forward recommendations to the President’s Cabinet and appropriate constituent groups for review and the President will forward the final recommendations to the Board of Trustees. The minutes of this committee will be posted on the college website.

The Committee’s membership structure is designed to provide for a continuity of expertise, as well as an opportunity each year for new members to join. All members are encouraged and expected to consider themselves representative of EWC broadly, rather than representative of a single department, group, or a narrower constituency. The committee will consist of 10 members, 9 of whom are voting members, as described below:

Membership:

  • Vice President of Administrative Services, Chairperson   Permanent (ex-officio)
  • Chief Financial Officer                                                                    Permanent
  • Athletic Director or Designee                                                      Permanent
  • College Relations Representative                                              Permanent
  • Douglas Campus Representative (Rotating)                          2-year term
  • Faculty Senate President                                                              Permanent
  • Faculty Senate Representative                                                   1-year term
  • Financial Aid Director                                                                     Permanent
  • Human Resources Representation (Rotating)                      2-year term
  • Physical Plant Director                                                                   Permanent
  • Residence Life Director                                                                  Permanent
  • Staff Alliance President                                                                 Permanent
  • Staff Alliance Representative                                                      1-year term

 

Original Adoption Date:  11/20/20

Revision Date(s):  10/1/23

Date reviewed, no change: