Policy Title: Procurement Card Policy
Policy Number: 6.8
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Purpose: Eastern Wyoming College assigns widely accepted, procurement cards to trustees, administrators, faculty, and staff members who travel frequently. The procurement cards (P-cards) are made available primarily to facilitate travel by providing an easy method of paying expenses while traveling on college business.
Procurement cardholders are representatives of the College; therefore, cardholders must always consider the procurement card objectives and follow the policies and procedures of the College when making purchase decisions. All purchases should be made in the best interest of Eastern Wyoming College and the cardholder’s department.
Cardholders and Budget Managers are responsible for their own actions and cannot claim that they were ignorant of EWC purchasing procedures. Purchase(s) using the college procurement card must be for the use and benefit of the College, therefore personal purchases of any nature are NOT allowed under any conditions or circumstances. Utilizing the EWC tax exempt status or leveraging its purchasing power for personal gain is not lawful and jeopardizes the P- card program. Cardholders must not receive any personal gain from use of the card.
Original Adoption Date: 7/17/02
Revision Date(s): 11/8/05(RF), 12/ 11/ 07, 2/11/14, 10/10/17 (RN), 10/10/19
Date reviewed, no change: