Policy Title:   Visitor – Use of Institutional IT Resources            

Policy Number:   7.4

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Purpose:

This Visitor – Use of Institutional IT Resources Policy (this Policy) outlines the parameters under which Visitors of the College may access and use IT Institutional Resources. The College maintains an atmosphere that is open and allows visitors access to certain resources, as long as such access does not compromise the integrity of the systems or information contained within the campus and does not introduce malicious software or intent to harm the internal network and/or Institutional Resources.

Definitions:

Capitalized terms not defined in this Policy have the meaning set forth in Board Policy 7.0 Information Security.

  1. Internal Access:

Means access to systems or applications that are not publicly accessible, without relevant internal permissions, and may include access to:

  1. Wireless VLANs (i.e., campus, employees, and Lancers);
  2. Singular or multiple file access; or
  3. System access, such as Canvas Learning Management System, Colleague Student Information System, ID Card System, email system, etc.
  4. Visitor is defined as anyone not enrolled at or employed by the College and can include, but are not limited to: community members, non-registered students, friends, spouses, children, guest speakers, consultants, and College sanctioned event participants.

Policy:

Visitor’s access may be classified as:

  1. Standard Access – Access granted to internet resources, to include Wi-Fi access, and public Institutional Resources located online; and
  2. Special Access – Standard Access plus any Internal Access as requested by an individual with the authority to do so from the Vice President for Administrative Services or Vice President of Student and Academic Services, and the President, and Chief Information Officer, or other designee deemed necessary by the President.

Under no circumstances should Visitors be given Special Access unless permission has been obtained from the appropriate administrative personnel (i.e., signatures from personnel above) along with a detailed description of access and the need thereof.

To obtain Special Access, users should contact the College IT Department with their requested system access requirements.

 

References:

Revision History:

Original Adoption Date: 11/09/21

Revision Date(s): 12/12/23

Date Reviewed, no change: