Administrative Regulation 1.7.2:  Formal Grievance Procedure

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If the complaining party or parties have been unable or unwilling to resolve the complaint utilizing the procedures available under the “Informal Complaint Procedure,” the complaining party or parties may proceed to file a formal grievance if Human Resources determines the complaint is a grievable issue pursuant to Board Policy 1.7 Complaints and Formal Grievance Policy.

  1. The formal grievance procedure begins with the filing of a written complaint. The written complaint must be filed within five (5) working days following the alleged event, or ten (10) working days after unsuccessfully resolving the complaint informally; but in all cases not more than 40 calendar days from the alleged event.

The form for submitting the written formal grievance can be obtained from the Human Resources Office and will contain a concise statement of the grievance, the action(s) of the parties involved, a description of the alleged events, the date of the alleged occurrence, and the relief sought by the complainant.

  1. The grievant shall submit the written complaint to the Director of Human Resources. The Director of Human Resources shall notify the relevant parties in the dispute of the receipt of a formal grievance within three (3) working days and within no more than ten (10) working days following the receipt of the formal complaint, shall investigate, facilitate, and answer the grievance in writing.
  2. If either party is dissatisfied with the written decision from the Director of Human Resources, either party may request a review by the Grievance Review This request must occur within three (3) working days after receiving the written decision from the Director of Human Resources. The Grievance Review Committee shall conduct an investigation of the matter within ten (10) working days after the request is submitted. A written decision shall be submitted to the respective parties within three (3) working days after the investigation is completed.
  3. If either party is dissatisfied with the written decision of the Grievance Review Committee, either party may request a review of the decision by the College President. The request must occur within three (3) working days after receiving the written decision from the Grievance Review Committee. The President shall conduct an investigation of the matter within ten (10) working days after the request is submitted. A written decision shall be submitted to the respective parties within three (3) working days after the investigation is completed, except as stated in paragraph 5 below.
  4. In the case of a termination or suspension without pay of an employee, if the employee is dissatisfied with the written decision of the College President, either party may request a hearing before the Board of Trustees. Such a request for hearing must occur within five (5) working days after receiving the written decision from the College The Board shall then conduct a formal hearing in accordance with its Rules of Practice for Contested Cases.
  5. Grievance Review Committee (each member shall serve for two years).

Employee Grievance:

  1. Administrator (Chairperson) appointed by College President
  2. Professional Staff Member appointed by Chairperson
  3. Faculty Member appointed by the Chairperson
  4. Classified Staff Member appointed by Chairperson
  5. At Large Employee selected by the Committee

 

Original Adoption Date: 11/9/99

Revision Date(s): 11/8/05(RF), 10/10/19

Date(s) reviewed, no change: