Administrative Regulation: Appointment and Advancement of Benefitted Employees
Regulation Number: 3.2.2
_____________________________________________________________________________________
Appointment Letters. All non-faculty benefitted employees below the Executive Administrator level will be issued letters of appointment annually. The letters of appointment will reflect the position title, salary, annual service commitment, and probationary period end date (if applicable). Appointment letters will be sent on a continuing basis each year that the position is needed and resources are available.
Candidates for employment must provide the Human Resources Office with the appropriate credentials according to the position for which they are applying. Foreign credentials and transcripts must be accompanied by a statement of US equivalency from an approved evaluation service. Results of a physical and mental examination by a physician within the past year may be required following the offer of employment.
Reimbursements. Individuals coming to campus to interview for faculty, professional staff or administrative positions will be reimbursed up to $1,000 in travel expenses, payable upon presentation of receipts. Teaching faculty, administrators, and professional staff are eligible for reimbursement of moving expenses resulting from their initial employment at Eastern Wyoming College. Moving expenses reimbursement (per IRS guidelines), reported by EWC on your annual W-2 Form, shall not exceed $1,000 and expenses must be verified with receipts; payment will be made after the date-of-hire during the next bill-pay cycle. Employees must repay any relocation expenses paid by the College if they do not begin EWC employment according to their signed Employment Offer and contract (if applicable). Interview and moving expense reimbursements will not be paid if funds are unavailable. The maximum reimbursement amounts may be reduced by Human Resources to meet budgetary constraints. For specific procedures, contact the Director of Human Resources.
All new employees will participate in an orientation session with the Director of Human Resources where all EWC Personnel Policies will be reviewed. New instructional faculty will also participate in a new faculty orientation with the chief academic officer. Employment forms must be filed with the Human Resources Office before the employee can be entered on the regular payroll.
Advancement. There are three general methods for benefitted employees to advance on the salary schedule: 1) by institutional compensation adjustments authorized by the Board of Trustees, 2) by earned Professional Development Units, or 3) by moving to a different position at a higher level within the college. Faculty members may also advance on the salary schedule by completing a master’s degree or doctoral degree an accredited educational institution. Current classified employees transferring to a classified position at a higher Decision Band Method (DBM) level, either through a promotion offer or competitive search, will be placed on the salary schedule at the new position level (up to Step 3) or granted a $1,200 annual salary increase, whichever is greater. Classified staff position upgrades/reclassifications will be placed on the salary schedule at the new DBM level (up to Step 5) or granted a $1,200 annual salary increase, whichever is greater.
Reclassifications. Professional and Classified staff positions may be reclassified to a new DBM if the position’s scope and assigned duties /responsibilities have changed significantly. In these cases, the President must approve all reclassifications but only after Human Resources has led and ensured completion of the Position Description Questionnaire and DBM analysis processes and the College President has concurred with the reclassification recommendation.
Original Adoption Date: 3/8/05
Revision Date(s): 11/8/05(RF), 2/5/08, 3/11/08, 1/12/10, 8/13/13(RF), 4/4/16, 10/24/16, 7/21/17, 11/27/17, 5/10/18, 12/10/19
Date reviewed, no change: