Administrative Regulation: Documentation and Staff Responsibilities
Regulation Number: 3.24.3
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Documentation is an indispensable component of any program. It is used to improve feedback between a supervisor and employee. Supervisors should deliver employee feedback immediately; when this is impractical or extremely difficult, documentation is the corrective instrument and a written record of what happened. In addition to the Coaching and Discipline Steps, employee feedback includes mentoring and development opportunities. Finally, documentation is critical when a supervisor needs/wants to recommend or validate an employee action to the College. Situation documentation is required and the key to supporting a decision; memory alone is not substantial enough to support a decision.
The HR Director is responsible for reviewing any suspension and discharge recommendations of Professional and Classified employees. The Vice President of Student and Academic Services is responsible for reviewing and endorsing any suspension and discharge recommendations of Faculty employees.
Original Adoption Date: 11/14/17
Revision Date(s): 6/17/21(RN)
Date reviewed, no change: