Administrative Regulation:  Employment Verification Requests

Administrative Regulation:  Employment Verification Requests

Regulation Number:  3.5.3

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In order to promote privacy, safeguard employee personal information, avoid identity theft, and ensure Verification of Employment (VOE) requests are legitimate, HR will adhere to the following steps when processing and responding to inquiries according to its schedule and workload:

Require formal documentation for any VOE requests beyond acknowledgement of publicly available information (e.g., Employee, Duty Title).

Ensure formal documentation is complete, signed, and contains the employee’s/former employee’s Social Security Number or other verifying personally identifying data.

Confirm with current employee they are doing business with the VOE entity/requester.

Only provide current or historical data that does not exceed employment start/stop dates, duty title(s), dates of multiple positions, fiscal year salary, contract/appointment duration, and assigned department/work center.

 

Original Adoption Date: 7/27/18

Revision Date(s): 10/29/18

Date reviewed, no change: