Administrative Regulation Title:  Salary Schedule Advancement for Benefitted Employees

Regulation Number:  3.8.2

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Benefitted EWC employees are eligible for salary schedule advancement resulting from professional development activities. Such advancement will be reviewed by the Human Resources Director by the first business day of March and the related activities must be scheduled for completion and verified by the second Monday of April in the current fiscal year in order to be considered in the next fiscal year’s budget. Salary schedule advancement cannot be granted until verification of activities.

Salary schedule advancement is subject to the availability of funds and board approval. In the event it is determined funds are not available, employees who have earned a salary advance will be placed on a chronological wait list based on HR’s verification of activity completion. Salary advancement will not be paid in arrears. The Human Resources Director will consult with the program manager for any grant-funded programs before awarding salary schedule advancement for grant-funded employees. Applications are available from the Human Resources office and electronically.

For the purposes of this policy, faculty are defined as all benefitted employees whose primary function is related to direct teaching duties or direct teaching support and who are assigned instructional duties by employment contract. This definition specifically includes Department Heads, Program Directors and other instructional personnel who may have less-than-full-time teaching responsibilities.

Criteria

  1. Professional development activities considered for salary schedule advancement include: academic credit, technical and continuing education, internships, field experience, research projects, workshops, seminars, conferences, special projects, and publications and require prior approval from the employee’s immediate supervisor. Please see the “Professional Development Activity Guidelines” (Appendix A) within this regulation for a full list of specific activities.
  2. Faculty with a Doctorate Degree may use salary schedule units to move horizontally two steps on the salary schedule for each 15 units earned up to the salary range See “Example Salary Schedule” within this regulation.
  3. Faculty may use salary schedule units to move vertically one level on the salary schedule for each 15 units Degree requirements at levels 3 (Master’s) and 7 (Doctorate) must be met. See “Example Salary Schedule” within this regulation.
  4. Employees have a maximum lifetime limit of two salary schedule moves during their employment at specific levels. Please refer to the Human Resource Director for clarification and explanation of Bands.

Process

  1. Employees must submit an Application for Professional Development Recognition and Salary Advancement to their supervisor for approval. All approved applications will be returned to the employee. If the activity is not approved and signed by the supervisor, the individual may appeal to the College President for approval.
  2. The application form and verification of participation for completed activities must be submitted to Human Resources by the second Monday of April to be considered for salary advancement in the next fiscal year. Please see the “Professional Development Activity Guidelines” (Appendix A) within this regulation for methods of verification. Such activities must be verified with Human Resources within twelve (12) months of activity completion. Earned PDUs in excess of the thresholds allowed for salary advancement per Appendix A will be carried over in the same activity type for the next or any subsequent salary advancement.

Example Salary Schedule

Based on EWC Salary Structure adopted 2011

 

Faculty

 

 

 

Non-Faculty

 

 

 

Original Adoption Date: 7/20/05

Revision Date(s): 11/8/05(RF), 8/13/13(RF), 6/25/18, 5/28/24

Date reviewed, no change: