Appendix E – Administrative Regulation 3.24.2 Written Warning Template-Example
To: John Doe (Work Center Name)
From: Joe Public (Duty Title)
Date: May 10, 20xx
Subject: Written Warning
Reference: (a) Subject and date of any previous written documentation
The purpose of this letter is to inform you officially of a serious performance and/or conduct deficiency for which you must take immediate corrective action. On Monday (March 6, 2017) I personally observed you yell and scream at the top of your lungs to a student in the hallway outside the Cafeteria because they bumped into you and didn’t apologize or acknowledge the physical contact. Your actions were unprofessional and disrespectful and violated Policy Title X.X and Admin Rule X.X. This conduct is unacceptable and must not continue. [Describe the specific deficient performance and/or conduct you observed or was reported. Include the date/time and event sequence of the situation. List the specific Policy Title or Admin Rule violated. State the conduct and/or performance is unacceptable].
On Monday (April 26, 2016) you were verbally counselled when we previously discussed this exact matter after I observed you acted in a similar unprofessional manner toward a student. [List the dates of any previous corrective-action attempts for the same or similar deficiencies. List them as Verbal Counseling, Written Counseling, or Verbal Warning and give a short, general description].
As you continue to perform your assigned duties my expectations are for you to treat all students with respect and in a professional manner; you will not yell or scream at students. This conduct change must happen immediately. I am confident you have the motivation, talent, and attitude to make this communications adjustment starting tomorrow and maintain it into the foreseeable future. [Provide a specific statement(s) of the expected change in performance and/or conduct. State what correction(s) is needed and when (typically immediately but may be within a set time period (e.g., two weeks)). State your confidence in the employee’s ability to perform properly in the future].
Future conduct infractions in the same or similar areas as described above (e.g., treating students in an unprofessional manner) will result in further disciplinary action(s) and may include employment termination. You must maintain a professional and respectful demeanor to all students at all times. This Warning will be retained in your Personnel Folder. [Provide a statement about possible future actions should conduct not change. Remind of the correct behavior. Inform the employee a copy of the memo will be filed in their Personnel Folder].
In accordance with EWC Policy Title 1.7 (Grievance Policy) in the College’s Policies and Administrative Regulations, you have the right to file a grievance.
Joseph Q. Public
Duty Title
cc: Jane Roe (Additional Supervisor Title) HR Personnel Folder (Doe) (continues on next page)
Employee Indorsement
The contents of this memo have been discussed with me by my supervisor. My signature below denotes that I understand and acknowledge the contents and the corrective action required. I also acknowledge and understand the potential consequences of non-compliance. My signature does not denote that I agree with the contents of this letter.
John R. Doe (Signature) Date
Original Adoption Date:
Revision Date(s): 6/17/21(RN)
Date reviewed, no change: