Policy 1.7:  Complaint or Formal Grievance

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Purpose:

The Board of Trustees recognizes the need for and requires that procedures be established for the expression of employment concerns of EWC personnel through both an informal and formal process, according to EWC Administrative Regulations 1.7.1 and 1.7.2.

In order to ensure the most complete processing of complaints or concerns within the environs of Eastern Wyoming College, the College provides the following procedures.

Non-Grievable Issues:

  1. Tenure recommendation.
  2. Determinations of responsibility for discrimination and harassment based on membership in protected categories in EWC’s non-discrimination statement and any sanctions resulting from such determinations.
  3. Termination related to reduction in force or expiration of grants, failure to receive continuing contract/tenure, and expiration of employment contracts.
  4. The content of published personnel policies and procedures.

Grievable Issues:

  1. Disciplinary actions, including written warnings placed in the employee’s file, suspensions, and dismissal, where the employee questions the appropriateness of the stated actions.
  2. Alleged violation, misinterpretation, or inequitable application of a college policy affecting the employee.
  3. Alleged violation of the Employee Code of Ethics Policy (3.10) and/or Employee Performance, Coaching and Discipline Policy (3.25).

The first procedure, the informal complaint procedure, is designed to permit an expedited and orderly processing of all complaints or concerns of faculty, professional staff, or classified staff in an informal manner, while at the same time ensuring that the complaints are fully explored and that a reasonable effort has been made to resolve the difficulties without the necessity of formal grievance proceedings.

The informal complaint procedure must be utilized by EWC personnel to resolve any personnel problems arising at the College.

If the complaint cannot be resolved through this informal procedure, the person or persons involved may avail themselves of the formal grievance procedure.

 

Original Adoption Date: 9/14/93

Revision Date(s): 11/8/05(RF), 10/10/19

Date(s) reviewed, no change: 4/29/24