The Higher Education Act of 1965 (HEA), as amended by the Higher Education Opportunity Act of 2008 (HEOA) requires that postsecondary institutions participating in federal student aid programs make certain disclosures to enrolled and prospective students, parents, employees, and the public. The following information is disclosed to you in compliance with federal law. For additional information, including requesting a paper copy of any materials, please call or e-mail the appropriate office or visit the indicated websites.  

Consumer Information Topics

Who to contact Email Address Phone Number
Zach Smith-Director of Enrollment Services zach.smith@ewc.wy.edu 307.532.8232
Dee Ludwig-VP for Learning dee.ludwig@ewc.wy.edu 307.532.8221

Information concerning EWC’s current educational programs and course descriptions is available in the EWC catalog. This includes a listing of current faculty. Information about campus facilities, including those that relate to instructional programs is also available in the EWC catalog and also in the EWC College ViewBook.

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325

EWC recognizes that ensuring the integrity of the student financial aid process is critical to providing fair and affordable access to higher education. We adhere to the following guiding principles which were designed to avoid any potential conflict of interest between EWC and its students and their parents in the financial aid process: EWC Loan Code of Conduct

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325

Please visit the Financial Aid Homepage

Who to contact Email Address Phone Number
Kimberly Russell-Institutional Research kimberly.russell@ewc.wy.edu 307.532.####

College Navigator is a free consumer information tool designed to help students, parents, high school counselors, and others search for and obtain information about U.S. post secondary institutions. Enter  Eastern Wyoming College as ‘Name of School’ to view EWC’s College Navigator information.

Who to contact Email Address Phone Number
Rex Cogdill rex.cogdill@ewc.wy.edu 307.532.8257

The EWC Crime Awareness and Campus Security policies, procedures, and statistics are available upon request in the EWC Dean of Student’s Office. or you can view the reports here: Torrington Campus Crime Report or Douglas Campus Crime Report on the EWC website you can read more about campus Security.

Who to contact Email Address Phone Number
Susan Stephenson susan.stephenson@ewc.wy.edu 307.532.8325

Your financial aid award can be used to purchase textbooks for your classes through the EWC Bookstore. (**Available only at the beginning of each semester–watch for posted dates**)

Before you can make that purchase, you need to provide EWC with your authorization to deduct textbook charges from your financial aid award.

Follow These Easy Steps to provide authorization to charge your books using your Financial Aid Award : 

  1. Access your LancerNet Account
  2. Click the MyEWC Services tab (Hint: Look in the black stripe just below the tab you clicked)
  3. Click the link for FA Bookstore Authorization
  4. Mark the box to authorize and click the “Authorize!” button
  5. You should see a confirmation message. Read the information about the purchasing period. You will also receive an email of this same information in your LancerNet mailbox.
  6. Click the “Close” button to finish the process

If you have questions about this process or help with your LancerNet log-in, please contact Aaron Bahmer at (307) 532-8284 or (877) 392-4678, menu option 7.

If you have questions about your financial aid status, please contact the Financial Aid office (307)532-8224 or (877) 392-4678, menu option 6.

Follow These Easy Steps to shop online:

**Please be sure to have your class schedule and EWC Student ID in hand when you are shopping**

  • Go to ewc.wy.edu
    • Click “Bookstore”
    • Click “Books”
      • Click “textbooks and Course Materials”
  • Select your program
  • Select your Term
  • Select your Department
  • Select your Course
  • Select your Section
  • Select one of the following
    • Add another course
    • Go to cart
    • Review your cart
    • Select your textbook new/used condition preference
    • Checkout
    • Choose returning users or new users
    • Select payment method

Shop in the EWC Bookstore, Torrington Campus, Activity Center Building

Open Monday-Friday, 8:00 am to 5:00 pm

The first week of classes the bookstore will be open until 7:00 pm

Questions????

EWC Bookstore (307)532-8398

Who to contact Email Address Phone Number
Rex Cogdill-VP Student Services rex.cogdill@ewc.wy.edu 307.532.8257
Stuart Nelson-HR Director stuart.nelson@ewc.wy.edu 307.532.8330

Information can be found in the Eastern Wyoming College flyer-”About Alcohol and Other Drugs on Campus.” The employee handbook has a section that addresses alcohol and drugs as does the the student handbook. These are written according to board policy 3.16 & 3.15. Students on campus are also reminded of this policy in the Student Code of Conduct and there is a  drug free statement on the registration form.The annual report also provides information about alcohol and other drug health risks, drug alcohol laws and penalties, and campus alcohol and other drug education and counseling resources.

Who to contact Email Address Phone Number
Rex Cogdill rex.cogdill@ewc.wy.edu 307.532.8257

 

Click here for more information on Security at EWC.

Click here for the EWC Torrington Campus or Douglas Campus Crime Report.

 

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8224

Entrance counseling is required of all first-time borrowers at EWC. This is a federal requirement to help you understand your rights and responsibilities as a borrower. You will learn what a Direct Loan is and how the loan process works, how to manage your education expenses and about other financial resources to consider to help pay for your education while reducing your debt. You will get information on loan terminology, interest rates and average student indebtedness.

To complete counseling, you will need the following information:

  • Social Security Number
  • Date of birth
  • Driver’s license number
  • Permanent e-mail address
  • Names, addresses, telephone numbers of 3 references.
  • Department of Education or FAFSA PIN number.

Both entrance and exit counseling are completed at StudentLoans.gov.

Information is provided with student award notifications, on the Fact Sheet provided by financial aid office, and also on the loan request form.

Who to contact Email Address Phone Number
Verl Petsch verl.petsch@ewc.wy.edu 307.532.8248
Kimberly Russell kimberly.russell@ewc.wy.edu 307.532.8251

This document is provided for prospective student athletes and others at the time offer is made of athletically related aid. Each coach will have a copy in their possession.

This information can also be found at Student Right to Know  and Equity in Athletics on the website.

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325

Exit counseling is required of students who borrowed loans who are nearing graduation, have left school or otherwise dropped below half-time enrollment (six credits). This is also a federal requirement to emphasize your rights and responsibilities as a borrower, plus it provides information on your grace period before repayment begins, loan repayment, payment plans available, and collects updated borrower information. You will also receive information on loan consolidation, consequences of defaulting on a loan and deferment and forbearance options available to you.

To complete counseling, you will need the following information:

  • Social Security Number
  • Date of birth
  • Driver’s license number
  • Permanent e-mail address
  • Names, addresses, telephone numbers of 3 references.
  • Department of Education or FAFSA PIN number.

Both entrance and exit counseling are completed at StudentLoans.gov.

Students who have dropped below 6 credit hours are sent a letter informing them  to complete the exit counseling and those who are filling out an “Intent to Graduate” card are also required to complete exit counseling.

 

 

Who to contact Email Address Phone Number
Debbie Ochsner debbie.ochsner@ewc.wy.edu 307.532.8238

The Rights of Students with disabilities attending Eastern Wyoming College (EWC) are protected under Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA) and the ADA Amendments ACT of 2008.

EWC is committed to providing information, accommodation services, and agency referral to students with any type of permanent physical handicap or learning disability.

More information can be found at Counseling and Disability Services.

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325

Federal law provides that a student who has been convicted of an offense under any federal or state law involving the possession or sale of a controlled substance during a period of enrollment for which the student was receiving financial aid shall not be eligible to receive any federal or institutional grant, loan, or work assistance. More information on penalties for drug violations can be obtained through the Financial Aid Office.

The chart below illustrates the period of ineligibility for FSA funds, depending on whether the conviction was for sale or possession and whether the student had previous offenses.

*(A conviction for sale of drugs includes convictions for conspiring to sell drugs.)

Possession of illegal drugs  Sale of illegal drugs
1st offense 1 year from date of conviction 2 years from date of conviction
2nd offense 2 years from date of conviction Indefinite period
3+ offenses Indefinite period Indefinite period

If the student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period.

A student whose eligibility has been suspended based on a conviction for possession or sale of a controlled substance may resume eligibility before the end of the ineligibility period if:

  1. the student satisfactorily completes a drug rehabilitation program that:
    1. complies with the criteria prescribed in the federal regulations; and
    2. includes two unannounced drug tests;
  2. the student successfully passes two unannounced drug tests conducted by a drug rehabilitation program that complies with the criteria prescribed in the federal regulations; or
  3. the conviction is reversed, set aside, or otherwise rendered nugatory.

See also: Federal Student Aid Penalties for Drug Law Violations

  • If you are convicted of a drug offense while enrolled at EWC and receiving financial aid, you must notify the Financial Aid Office. If your parent participates in the Federal PLUS program and is convicted of a drug offense during an academic year in which he/she has borrowed the PLUS on your behalf, you or your parent must notify the Financial Aid Office.
  • If you are incarcerated or become incarcerated while you are in attendance at EWC and receiving financial aid, you must notify the Financial Aid Office. If your parent participates in the Federal PLUS program and is incarcerated or becomes incarcerated during an academic year in which he/she has borrowed the PLUS on your behalf, your parent must notify the Financial Aid Office.

To determine whether a conviction affects your eligibility to receive federal aid, preview the drug eligibility worksheet here: Student Aid Eligibility Worksheet.

 

Who to contact Email Address Phone Number
Vice President of Student Services 307.532.8257
Rex Cogdill rex.cogdill@ewc.wy.edu 307.532.8257

Safety and security informationfor the Eastern Wyoming College Torrington Campus and Douglas Campus, including crime & fire statistics for the 2012 calendar year. This information was submitted to the U.S. Department of Education according to law.

 An email is sent to all students prior to October 1st each year with a link to this information.

Who to contact Email Address Phone Number
Rex Cogdill-VP Student Services rex.cogdill@ewc.wy.edu 307.532.8257

Please visit About Eastern Wyoming College or the Financial Aid Homepage. More information on  EWC can be found at Why Choose EWC?

More information can also be found in the EWC catalog.

Who to contact Email Address Phone Number
Dee Ludwig-VP Learning dee.ludwig@ewc.wy.edu 307.532.8221

EWC provides the following information to Follett Bookstore on the EWC Campus each semester:

  • the institution’s course schedule for the subsequent academic period;
  • the information provided for students regarding required or recommended textbooks and supplemental materials for each course or class;
  • the number of students enrolled in each course or class; and
  • the maximum student enrollment for each course or class.

The college bookstore can be accessed at Follett Bookstore

Who to contact Email Address Phone Number
Rex Cogdill rex.cogdill@ewc.wy.edu 307.532.8257

The EWC Crime Awareness and Campus Security policies, procedures, and statistics are available upon request in the EWC Dean of Student’s Office. or view the report online for the Torrington Campus or the Douglas Campus.

On the EWC website you can read more about campus Security.

.

Who to contact Email Address Phone Number
Ron Laher ron.laher@ewc.wy.edu 307.532.8218

For detailed information on your information security please visit the SECURITY page on our website, the GLBA Program Document or the GLBA Tips Brochure.

Who to contact Email Address Phone Number
Verl Petsch verl.petsch@ewc.wy.edu 307.532.8248
Kimberly Russell Kimberly.russell@ewc.wy.edu 307.532.8288

In compliance with the Equity in Athletics Disclosure Act, the Department of Athletics publishes information on men’s and women’s athletic programs at EWC. The Equity In Athletics Report  includes the number of participants by gender for each team, operating and recruiting expenses, coaches’ salaries, revenues, and athletically related student aid.

Who to contact Email Address Phone Number
Financial Aid Office susan.stephenson@ewc.wy .edu 307.532.8224

The National Student Loan Data System (NSLDS) is the U.S. Department of Education’s central database for student aid. NSLDS receives data from schools, guaranty agencies, the Direct Loan program, and other Department of ED programs. NSLDS Student Access provides a centralized, integrated view of Title IV loans and grants so that recipients of Title IV Aid can access and inquire about their Title IV loans and/or grant data.

Students should track of loan status and outstanding balance each semester through the Financial Aid Review section of nslds.ed.gov.

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325
Kimberly Russell-Institutional Research kimberly.russell@ewc.wy.edu 307.532.8251

The Net Price Calculator is a tool for students and parents to use to get an estimate of what it may cost to attend Eastern Wyoming College each year. Please keep in mind that the information you receive from the calculator is a broad approximation and that actual costs and aid vary based on factors including, but not limited to, deadlines, funding levels and availability, grade level, enrollment status and academics. The calculator is intended to provide estimated costs including tuition, fees, books and supplies, room and board, and other related educational expenses minus estimated grand and scholarship aid based on previous years’ costs.

To go directly to link click here: Net Price Calculator

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325
Rex Cogdill-VP of Student Services rex.cogdill@ewc.wy.edu 307.532.8257

Please review the Eastern Wyoming College Catalog.

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325

Students may find information on the cost of attending EWC  on the  Tuition & Fees section of webpage. There is also information in the admissions Viewbook.

Who to contact Email Address Phone Number
Rex Cogdill rex.cogdill@ewc.wy.edu 307.532.8257

The Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. For students with disabilities who attend a post-secondary institution, FERPA ensures the confidentiality of the student’s documentation and limits access to appropriate College personnel.

Students who wish to have their information released  can fill out an Authorization to Release Information

Who to contact Email Address Phone Number
Susan Stephenson susan.stephenson@ewc.wy.edu 307.532.8325

Private loans are non-federal educational loans. These loans are typically offered by private lenders (educational financing institutions, guarantee agencies, banks) to assist with educational and living expenses not covered by other financial aid. In general, you may borrow up to the cost of education minus all other financial aid you receive.

There are many private loan options and lenders available to students. Selection of a private lender is an important decision, and you should carefully research your lender, and read all the information provided to assist you in evaluating and selecting a lender. The following list provides contact info for lenders EWC has worked with successfully in the past, but you are NOT LIMITED TO THIS LIST. It is up to YOU to find the best lender and loan options to fit your needs. EWC does not promote any specific lender and receives no compensation from your choice of lender. Visit EWC’s website at ewc.wy.edu/future-students/financial-aid/federal-direct-loans/ for more loan information and to view our College Loan Code of Conduct. Please note that not all lenders work with all colleges.

Bank of North Dakota Student Loans: mystudentloanonline.nd.gov

Sallie Mae (Smart Option Student Loan): salliemae.com

Wells Fargo (Collegiate Loan): wellsfargo.com/student/

cuStudentLoans (LendKey): custudentloans.org/

Compare some available alternative loan lenders via ElmSelect.

Compare benefits of Federal vs. alternative loans

See also: StudentAid.gov

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325

Requirements for return of Title IV, HEA grant or loan aid are available in the EWC catalog Financial Aid Section.

According to federal regulations, colleges must determine the amount of federal student financial assistance a students earns if he or she completely withdraws, either officially or unofficially, from all classes. The date of a student’s withdrawal from EWC will generally be the date of the student’s notification to the Office of the Vice President for Student Services of his/her intent to withdraw. However, the College may use an earlier last documented date of attendance at an academically related activity if this date more accurately reflects the student’s withdrawal date than the date the student begins the schools withdrawal process or notified the school of hos her intent to withdraw. When a student fails to withdraw from EWC, the midpoint of the semester or the last date of documented activity will be assumed as the withdrawal date.

The amount of assistance that the student earned is determined on a prorated basis. That is, if the student completed 30 percent of the payment period, the student earned 30 percent f the assistance he/she was originally scheduled to receive. Once a student has completed more than 61 percent of the payment period, he/she is considered to have earned 100% of his/her federal assistance.

If EWC is required to repay any portion of a federal education loan, the student or parent borrower is responsible for repaying the funds to EWC. The student or parent borrower is responsible for the remainder of the balance of the loan in accordance with the terms of the Master Promissory Note. If the student is responsible for returning grant funds, the student must make arrangements with EWC or the Department of Education to return the funds. Any amount that the student has to return is considered grant over-payment.

If the student withdraws, receives all “f’s” or a combination of both in any semester, the Financial Aid Office is required to determine a last date of attendance and a refund calculation may apply.

 

Who to contact Email Address Phone Number
Dee Ludwig-VP for Learning dee.ludwig@ewc.wy.edu 307.532.8221

Eastern Wyoming College has a working relationship with Wyoming Law Enforcement Academy (WLEA).

Who to contact Email Address Phone Number
Susan Stephenson-Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325
Kimberly Russell-Institutional Research kimberly.russell@ewc.wy.edu 307.532.8251

Please see Enrollment Reports

Who to contact Email Address Phone Number
Dee Ludwig- VP for Learning dee.ludwig@ewc.wy.edu 307.532.8221

Eastern Wyoming College (EWC) is accredited through –

*The Higher Learning Commission of the North Central Association of Colleges & Schools

230 South LaSalle Street, Suite 7-500

Chicago, IL 60604

Telephone: 800.621.7440/312.263.0456

Fax: 312.263.7462

www.ncahlc.org

*American Veterinary Medical Association

1931 N. Meacham Road, Suite 100

Schaumburg, IL 60173-4360

Telephone: 847.925.8070

www.avma.org

*American Welding Society

550 NW LeJeune Road

Miami, FL 33126

Telephone: 800.443.9353

www.aws.org

EWC in Torrington was recommended for a ten-year reaccreditation following the Higher Learning Commission (HLC) Team Visit in 2010. EWC has notified HLC that it would enter the Open Pathway track for accreditation.

To obtain additional accreditation information, contact the EWC Office of Institutional Effectiveness at (307) 532.8220.

Who to contact Email Address Phone Number
Rex Cogdill rex.cogdill@ewc.wy.edu 307.532.8257

The EWC Crime Awareness and Campus Security policies, procedures, and statistics are available upon request in the EWC Dean of Student’s Office. or at The annual Campus Security and Fire Safety Report

On the EWC website you can read more about campus Security.

EWC’s missing student policy and notification procedures to be followed when an EWC student has been reported missing for more than 24 hours are available in the Torrington Annual Campus Security and Safety Report and DouglasAnnual Campus Security and Safety Report. The report also includes directions for students on how to submit emergency contact and missing person contact information.

Who to contact Email Address Phone Number
Rex Cogdill rex.cogdill@ewc.wy.edu 307.532.8257
NAME EMAIL ADDRESS 307.532.####

 

Click here for more information on Security at EWC.

Click here for the Torrington Campus Crime Report or the Douglas Campus Crime Report

Who to contact Email Address Phone Number
Susan Stephenson-Finanical Aid Director susan.stephenson@ewc.wy.edu 307.532.8325

To receive private education loan funds, the borrower must submit a self-certification form to the lender. Your lender can provide the form, you may contact EWC’s Financial Aid Office, or you can download it here: Private Education Loan applicant self-certification

This form must be sent to your lender; do not submit the form to EWC.

Be sure to contact the lender to inquire about any additional requirements that may be needed before your loan funds can be disbursed.

Notes:

  • If you haven’t already applied for federal and state financial aid, you’re encouraged to do so by completing the Free Application for Federal Student Aid (FAFSA).
  • You may wish to delay your private loan until you receive your financial aid award notice because you could receive enough financial aid to replace the private loan you intend to borrow.
  • Research federal vs. private loans here: Federal vs. alternative loan info
Who to contact Email Address Phone Number
Dee Ludwig-VP of Learning dee.ludwig@ewc.wy.edu 307.532.8221
Kimberly Russell-Institutional Research kimberly.russell@ewc.wy.edu 307.532.8251

Update coming soon!

Who to contact Email Address Phone Number
Susan Stephenson-Director of Financial Aid susan.stephenson@ewc.wy.edu 307.532.8325

The Office of  Financial Aid website includes information about the following: need-based and non-need-based federal, state, local, private, and institutional financial assistance programs available to students; eligibility requirements and procedures for applying for aid; criteria for selecting recipients and determining amount of award; methods and frequency of disbursements of aid; financial aid terms and conditions, including terms applicable to employment provided as part of a financial aid package; rights and responsibilities of students receiving Title IV, HEA loans; the availability of financial aid for study abroad programs; how financial aid is handled when students withdraw; and whom to contact for questions regarding financial aid; the terms and conditions of federal student loans; entrance and exit counseling information; and drug violation penalties..

Who to contact Email Address Phone Number
Financial Aid Office susan.stephenson@ewc.wy.edu 307.532.8224

Eastern Wyoming College encourages borrowers to only borrow what they need. Please review Borrowers Rights & Responsibilities.

Who to contact Email Address Phone Number
Dee Ludwig dee.ludwig@ewc.wy.edu 307-532-8221

Textbook information including ISBN, cost, Etc….. can be found on the college bookstore link Follett Bookstore.

Who to contact Email Address Phone Number
Rex Cogdill rex.cogdill@ewc.wy.edu 307.532.8257

The EWC Crime Awareness and Campus Security policies, procedures, and statistics are available upon request in the EWC Dean of Student’s Office. or you can view the reports here: Torrington Campus Crime Report or Douglas Campus Crime Report. On the EWC website you can read more about campus Security.

Who to contact Email Address Phone Number
Dee Ludwig-VP for Learning dee.ludwig@ewc.wy.edu 307.532.8221

Transfer of Credit Policies and Articulation agreements are listed in the EWC catalog .

University of Wyoming: students transferring to UW from any Wyoming  community college with an associate of arts o science degree will have me the lower division USP 2003 requirements, except for the second math course. Students transferring to UW from any Wyoming community college without and AA or AS degree will their transcripts reviewed with the Transfer Guide on a course by course basis.

Other Colleges that EWC has articulation agreements with include the following. Students are encouraged to contact these colleges for further information to complete Bachelor’s Degrees.

Ashford University

Black Hills State University

Chadron State College

National American University

Regis University

South Dakota School of Mines

University of Phoenix

University of Great Falls

Upper Iowa University

Valley City State University

Wyoming Law Enforcement Academy

They are also available upon request at the EWC Learning Office.

Who to contact Email Address Phone Number
Zach Smith-Enrollment Services Zach.smith@ewc.wy.edu 307.532.8332

EWC follows the Centers for Disease Control and Prevention’s recommendation for immunizations.Vaccination Policy is sent with the admissions letters of acceptance on the Student Health Statement.

The Veterinary Technology program does require a Human Rabies vaccination.

Who to contact Email Address Phone Number
NAME EMAIL ADDRESS 307.532.####
NAME EMAIL ADDRESS 307.532.####

In the state of Wyoming you can register to vote at the poll.